For more than 30 years, PrintMail has helped hundreds of financial institutions with their statement processing needs. We have an unrivaled level of experience with the banking industry and our best-of-class printing and mailing services are specifically tailored to the needs of community and regional banks. While the potential for cost savings may be your primary reason for outsourcing bank statements, there are many additional benefits. Keep reading to discover why hundreds of banks choose us over other bank statement vendors and trust PrintMail to protect their customer data and deliver secure, accurate, and timely bank print and mail services.
PrintMail seamlessly integrates with major core systems (Jack Henry, Fiserv, FIS, Finastra), imaging platforms, and digital banking providers like Q2, Alkami, and Digital Insight ensuring clean, accurate data flow for every statement you process. This platform-agnostic connectivity reduces file errors, streamlines operations, and keeps customer communications consistent and compliant.
Banks outsource statement operations to refocus internal resources, modernize aging in-house print and mail infrastructure, and shift the regulatory and security burden to a specialized partner. The cost case is real — institutions typically save up to 20% on DDA statement processing — and savings are only the beginning of what outsourcing to PrintMail delivers.
Enhance Banking Operations with Integrated Address Management
At PrintMail, we understand the unique challenges faced by the banking sector in managing vast quantities of sensitive communications. To support your needs, we offer specialized Address Management tools designed to refine the accuracy and security of your mailed communications. Our address management service includes:
Automated Address Updates & NCOA Compliance
Designed to keep your client data up to date with minimum effort. Our automated systems ensure compliance with regulatory standards by continuously updating customer addresses, reducing the risk of communication and delivery errors.
Secure Document Destruction
We help you maintain the highest levels of confidentiality and trust with our Secure Destruction services. We’ll efficiently handle the disposal of your undeliverable documents containing personal and financial information, helping to secure your financial institution against fraud and potential data breaches.
Enhanced Mail Tracking
Empower your banking operations with detailed insights into the status of your mailed statements. Our sophisticated tracking technologies provide analytics on delivery times and success rates, enabling better forecasting and decision-making on client communication strategies.
Address Management Features:
Move Notification
New/Forwarding Address
Mail Delivery Elapsed Time
Mail Piece Location/Status
Automated Data Feeds & Custom Reporting
Elimination of Undeliverable Mail
Reason for Failed Delivery
By integrating our Address Management tool with your existing statement processing workflow, you not only increase your mailing accuracy but also unlock significant savings on postage costs and environmental waste. Our streamlined approach ensures your communications are timely, accurate, and secure, reinforcing your bank’s reputation for reliability and client-focused service.
Tap Into Better Results for Your Bank
Quality and cost savings aren’t a tradeoff. Our automation captures maximum postal discounts, Intelligent Mail Barcode (IMB) tracking pinpoints every piece in transit, and presorting accelerates delivery. Automated regression testing means changes roll out cleanly — no missed mailings, no errors creeping in.
Whether you’re running a steady book or scaling fast, our infrastructure flexes with you. And if your statements themselves could work harder, our bank statement design services turn routine documents into customer engagement assets.
Don’t take our word for it.
Hear from one of our longest-standing bank partners. The First has trusted PrintMail with statement printing, notices, and critical communications for 30+ years:
Experience a 99.9999% Error-Free Rate
We don’t take our responsibilities lightly. Year after year, our address error rate has been almost zero. How do we maintain such a high level of statement processing integrity?
Quality Control Inspectors who only work for PrintMail are stationed in each of our facilities. They inspect every job twice: a 25-point inspection of every stack of printed output and up to 15 samples checked after insertion on all mailings.
In addition to using human eyes for inspection, we use file-based insertion to ensure accuracy and integrity. Finally, a Quality Control Work Order records every stage of inspection. This is how we achieve the highest levels of quality and accuracy in bank statement printing.
A Human Safeguard Against Technological Risk
Statement processing is a sequence of small things going right, every cycle. When something does go wrong — a file format change, a postal rule update, a last-minute compliance notice — what protects you isn’t the technology. It’s a person on the other end of the phone who already knows your operation.
Every PrintMail client has a dedicated client manager who treats your business like their business depends on it — because it does. They’re backed by seasoned operations, production, and IT teams who own outcomes, not tickets.
The same human-first principle runs through our security program. Every employee completes extensive security training. Our facilities are secured with current-generation physical and network controls. We maintain SOC 2 Type I and Type II certification and run quarterly penetration testing.
Maintain Control Throughout the Statement Printing and Mailing Process
As a PrintMail client, you have your own interactive customer portal to view job proofing, delivery tracking, and other reporting. Maintain control over the details and experience a quick turnaround time when you request or approve changes. Furthermore, redundant equipment at our facilities gives us the ability to send your bank’s important documents out on time regardless of human or natural disasters.
Banks sometimes hesitate to outsource because they fear a loss of control over their customer data. However, our customer service infrastructure gives you peace of mind and more control over the process than if you were to manage customer statements in-house. Bank statement outsourcing frees up resources you can devote to the core services your bank provides.
Do you have a backup plan in case your current statement processing center goes down? We offer peace of mind when the unexpected occurs.
With our state-of-the-art facilities we can make sure your mail goes out without any hesitations if disaster does happen.
See How PrintMail Can Make a Difference
Whatever your bank needs or desires—we can accommodate it! With vast experience processing data from virtually every combination of core processing and imaging platform, we can accept a wide variety of data formats. Our goal is the same as yours: to provide excellent customer service by producing quality documents in a timely and cost-effective manner. Entrust us with all the bank statement printing services you’re looking for:
One Source for All Documents
Savings account and DDA / checking account statements are the most common transactional documents you send to your customers. Don’t miss the opportunity to impress them with consistent delivery and an appealing bank statement design that meets their needs and communicates important messages and targeted offers from your bank. Choose between color or black and white designs. We also offer bank statement redesign services.
Loans, Notices, and Tax Statements
Business and consumer loan documentation, credit card statements, compliance notices, and tax statements are equally important to your customers and require special knowledge of current regulations and required security measures. Make sure these sensitive documents are never late or lost in the mail.
IRA and Trust Statements
IRA documents and trust statements represent the hopes and dreams many people have for retirement. Timely and well-designed retirement account statements provide reassurance regardless of the account’s current balance.
One-Time Mailings and Marketing Communications
Build awareness of relevant offers or communicate important notifications through stand-alone marketing mailings or with inserts, outer-envelope messaging, and personalized statements. Monthly customer statements have an especially high open rate, which represents an excellent opportunity for banks to selectively cross-promote relevant products, encourage eStatement and mobile banking enrollment, or communicate other timely information.
Looking for the right statement processing company for your bank?
Contact us for a complimentary cost analysis to see how much your bank could be saving by outsourcing bank statement mailing. Partnering with PrintMail for bank statement mailing services is convenient, cost-effective, and secure. Enjoy access to our cutting-edge software and technology, bank statement design services, as well as the flexibility to customize our bank printing services to fit your needs. Our dedicated client managers are committed to your success and security.
Let’s Make Something Big!
Maximize your customer communication strategy today.
PrintMail has been a trusted partner for over 10 years, consistently delivering reliable service that meets our operational needs.
Mary Asherbranner
Deposit Operations Manager
PrintMail is a trusted partner that you can always rely on. Be assured that your statements and notices will be delivered on time, every time. A great support team, operations team and project management support for all of your document delivery needs. By far my favorite vendor!
David W. Shaver
Senior Vice President/Deposit Operations Officer
We love working with all of you, you are honestly the best vendor I work with, hands down!
Todd Morrison
Associate Project Manager
PrintMail produces a great product. Attention to detail and are very timely in responding to inquiries.
Kathy Beach
SVP Director of Operations
Ease of implementation, security, excellent customer support.
Janette Davis
VP, Information Security Officer
I am amazed at how our client manager communicates with us. She’s very thorough and goes above and beyond what we anticipate.
Richelle Ballenger
VP of Member Experience
PrintMail has never let us down. They always meet or exceed our expectation.
